How to connect a printer to a Lenovo laptop

Installing printer drivers on the laptop

The final stage of connecting the printer to the laptop is to install the drivers. Unlike many other peripheral devices, installing printer drivers is a must. Since printers almost never work without installing drivers.

As a rule, a driver disc is included with the printer. Insert this disk into your laptop and run the driver installation. To do this, open the disc and run the installation file (usually called setup.exe or install.exe).

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If you do not have a driver disc or your laptop is not equipped with an optical drive, then you can download the drivers from the official website of the printer manufacturer. To do this, enter the name of the printer into any search engine (for example, Google) and go to the manufacturer’s website. On the manufacturer’s website, you need to indicate the version of the operating system, after which you can download the driver installation file. We recommend downloading the drivers from the manufacturer’s website, this is the only way to be sure that the installation file will not be infected with malware.

The driver installation process is also very simple and is no different from installing any other program. All you need to do is run the installation file and follow the instructions that will appear on the screen. The only feature the installer may require is to disconnect and reconnect the printer. In this case, just unplug the USB cable from the laptop for a few seconds and plug it back in.

After that, the process of connecting the printer to the laptop can be considered complete. In most cases, the printer starts working immediately after installing the drivers.

We connect the printer to the laptop via a USB cable

After you have connected the printer to the power supply, you need to connect it to your laptop. This is done using a regular USB cable. Typically, a USB cable is included with the printer itself. But, if it is not there, then you can purchase it separately.

A USB 2.0 or USB 3.0 cable can be used to connect the printer to a laptop. These cables have two different connectors: Type A and Type B. The picture below shows what these cables and connectors look like.

In order to connect the printer to the laptop, you just need to connect them with this cable. To do this, one end of the cable (Type A) is connected to any USB connector on the laptop, and the other end of the cable (Type B) is connected to the printer.

After connecting the printer using a USB cable, the laptop should emit a beep, indicating that the laptop has detected the connection of a new device. After that, you can start installing drivers from the printer.

We connect the printer to the power supply

To start connecting the printer to the laptop, you need to connect the printer itself to the power supply. This shouldn’t be difficult. All you need to do is plug the power cord into the printer and then into the power outlet. After that, the lights on the printer should light up, indicating that it is working.

If nothing happens after plugging in the printer, then the printer has been turned off by pressing the button. Find the on / off button on the printer body and press it. This button may be located on the back of the printer, near where the power cord is connected. Or the power button may be located at the top of the printer, next to the control buttons.

Important note. for those who use an uninterruptible power supply (UPS or UPS). The printer does not need to be connected to an uninterruptible power supply. The printer is drawing too much power so it will still not be powered by the UPS.

How to connect a printer to a laptop

The printer is one of the most popular peripherals. Printers are equally commonly used in offices and at home. over, in the case of home use, printers often have to be connected to laptops. In this article, you will learn how to connect a printer to a laptop.

Connecting a printer to a laptop is not fundamentally different from connecting a printer to a regular desktop computer. Therefore, if you had to connect printers to desktop computers, then you can cope with this task without any problems.

In short, the whole process of connecting a printer to a laptop is as follows: you connect the printer to the power supply, then connect the printer to the laptop using a USB cable and finally install the drivers from the printer to your laptop. But, to make it clearer, we will look at the whole process of connecting a printer to a laptop in more detail.

Possible printer connection problems

If the printer does not work, then we recommend performing the following checks:

  • Make sure the connected printer is set as the default device. To do this, open the “Control Panel” and go to the “Hardware and Sound. Devices and Printers” section. There should be a green mark next to your printer here. If it is not there, then right-click on the printer and in the menu that opens, select “Use as default”.
  • Check the power cable, USB cable, and printer power button. Perhaps some of this is disabled.
  • Check for paper, cartridge, toner and ink.
  • Reboot your laptop. The driver may not be able to start without restarting.

The creator of the site, the author of more than 2000 articles on computer repair, working with programs, setting up operating systems.

If you disconnect the USB cable of the printer from the laptop, does it need to be reconfigured.?

Not. After connecting, everything will work as before.

Drivers can be downloaded from the manufacturer’s website.

Installing drivers downloaded from the Internet

If you were unable to install the drivers using the Windows update system, then you will have to install them yourself. Let’s look at the installation process using the example of an HP printer:

    Go to the official website

Copy and paste the link into the search field of any browser, press “Enter”

Move the mouse cursor over the “Support” menu located at the top of the page.

Hover the mouse cursor over the “Support” menu

A pop-up menu will appear in which you need to select the “Programs and Drivers” item.

Enter the model of your printer or its serial number in the line, then click “Search” to search for drivers for it.

Enter the printer model or its serial number in the line, click “Search”

If you entered everything without errors, then the search result will give you a list of the software you need. You need to download one that matches the bit depth of your system. You can find out the bitness of the system using information about the properties of the computer, which will be displayed after right-clicking on the “Computer” shortcut and selecting the “Properties” menu. Bit depths are 32-bit and 64-bit.

Right-click on the “Computer” shortcut, left-click on the “Properties” line

We find the section “System” and information about it

Lenovo Chromebook – Setting Up A Printer

Click “Download” and then run the downloaded file. The further installation process will occur automatically, as in the case with the methods described above. All you need to do is wait until the installation is complete and restart your laptop.

Next to the appropriate driver, click “Download”

Double-click to run the downloaded installation file

The process of installing drivers for other printer models is based on the same scheme: visiting the official website, entering information about the printer, downloading the software and installing. So you shouldn’t have any difficulties, even if you have a non-HP printer model.


Connecting a printer to a laptop is as easy as connecting a mouse to it.

You need to take the USB printer cable and plug it into a free working USB port on your laptop. The USB cable exits from the back of the printer and is located near the power cord. you will definitely not mix them up.

We take the USB cable of the printer, insert it into a free working USB port of the laptop

Turn on the printer by pressing its power button.

Turn on the printer by pressing its power button

When you have done this simple procedure, you need to make sure that the connection was successful. To verify this, follow these steps:

    Immediately after connecting, look at your monitor screen. If everything went smoothly, a notification should appear: “Found new hardware”, which is accompanied by a characteristic system sound. The messages are different in different versions of the OS, but their essence is the same. If the notification does not appear, then reconnect the printer.

After connecting the printer to the laptop in the taskbar, we will see the message “Found new hardware”

Open the “Start” menu by left-clicking on the corresponding icon on the taskbar, then click on “Devices and Printers”.

Left-click on the Windows logo icon that opens the Start menu

On a note! Didn’t find this in the start, then open the following system menus: “Start”. “Control Panel”. “Hardware and Sound”. “Devices and Printers”.

We are looking for an icon with the model name of our printer, if there is one, then everything is connected correctly

Now that you are convinced that your laptop recognizes the printer, you should proceed to a more difficult stage. setting up.


Before proceeding with the connection, you need to do a little preparation. It consists of the following steps:

    Make sure your laptop has working USB ports. You need them because the printer connects to your laptop with a USB cable. It is quite simple to check the performance of the ports. it is enough to connect a USB device to them in series (a regular mouse will do). Ideally, there should be at least three working ports. for a printer, for a mouse, which will provide you with convenient navigation, and for a flash drive, since it can be useful for you to move scanned copies to it. If there are not enough free working ports, then buying a USB hub will help you. If your printer has a Wi-Fi function, then all this is not needed, but we will talk about it a little later.

We check all USB ports for performance

Choose a suitable place where you will put the printer. It can be carried everywhere, but it is strongly discouraged to do this, as it is very easy to damage its parts. The space for the printer must meet two criteria. First, it should be near where you plan to place your laptop while using the printer. Otherwise, the printer’s USB cable will simply not reach the port. Secondly, there must be free space for the paper output. If the printed paper falls to the floor, it may get lost (which is especially important in cases when you print large amounts of information on several pages), and if the paper touches foreign objects during output, then it will be remembered.

Choosing a suitable place for the printer

When you have prepared everything, you can proceed to the next steps. connecting and configuring.

  • Make sure the printer is connected to a laptop and an electrical outlet.
  • Insert the disc into your laptop’s drive. The disc drive is on the right side and you need to push it lightly to open it. When it “rides off”, insert the disc into it and close.

We insert the disk into the laptop disk drive, having previously opened it

Open “Computer” (aka “My Computer”) and double-click the left mouse button on the new disk.

Double-click to open the shortcut “Computer” (“My Computer”)

Double-click the left mouse button to click on the new disk

Find the installation file (exe format file, signed as “Setup” or “Install”) and run it by double clicking.

Find the installation file signed as “Setup”, run it by double clicking

Wait for the installation to complete. This process will take place automatically. Upon completion, you will need to reboot the laptop, as with installing any other drivers. That’s it, the printer drivers have been successfully installed.

If there was no installation disk in the box or your friends gave you the printer without a box, then you will have to install the drivers yourself. There are two installation methods. using Windows tools and using the Internet. Let’s consider them in more detail.

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Installation via Windows tools

This method is relevant for simple and popular printer models. The fact is that the built-in Windows Update tool stores drivers for many devices, which also include some printers. You just need to “extract” and install these drivers. To do this, follow the further step-by-step instructions:

    Open the Devices and Printers menu. Two ways to enter this menu are described in the previous part of the article, which is called “Connection”.

Left-click on the Windows logo icon that opens the Start menu

Right click on the picture of your printer, then click on “Windows Update”.

Right-click on the printer image, then click on “Windows Update”

Click on “Check for Updates”. After that, the system will start searching for the necessary drivers, and, if any, installing them. In total, the whole process will take from ten minutes to half an hour, maybe a little more. It is better not to run other programs while searching and installing, as this may affect overall performance.

Click on “Check for Updates”

The process of finding and downloading updates

If the update system informed you that the required drivers are missing, then proceed to the next installation method. If everything worked out and the drivers were installed, then restart the laptop.

How to connect a printer to a laptop

A printer on the farm is an irreplaceable thing. If you are a schoolboy or student, then with its help you can print abstracts, coursework and other materials that will help you in your studies. And if you are an office worker, then a quick printout of the necessary documents will save you time and help solve a number of bureaucratic problems. And even this his dignity does not end there. Almost every modern printer has a built-in scanner. Scans of identity documents are needed to register an electronic wallet, create a virtual number for IP telephony, compile a portfolio, and also to buy some hosting.

You can endlessly enumerate the capabilities and advantages of the printer, but if the printer is not connected and not configured, then there is zero sense from it. To get the printer ready for use, you need to complete three steps:

  • connecting a printer;
  • installation of drivers;
  • print setup (optional).

Therefore, if you want to fully experience all the advantages of this device, but do not know how to connect it correctly, then the instructions given in the article will help you figure it out.

Connecting the Printer via Wi-Fi

If you are not accustomed to counting money and do not like fiddling with constantly tangled wires, then you probably bought yourself a printer with Wi-Fi support. To connect it, do everything as in the instructions below:

  • Connect the printer to electricity and make sure it is within range of Wi-Fi coverage (at least in the same apartment with a router). Also make sure the Wi-Fi router itself is turned on.
  • Press the Wi-Fi enable button on your printer. The location of this button depends on your printer model (some models have it on the back and some on the front). This button is indicated either by the inscription “Wi-Fi” or by a distinctive logo.

Press the Wi-Fi button on the printer

Now take your laptop and go to the “Devices and Printers” menu via the “Start” context menu.

Find your printer in the list, the icon of which will be signed by its model, and right-click on it. Then left-click on “Use as default”. Done.

Right-click on the icon with the name of the printer, left-click on “Use as default”

This is the easiest way to connect, but it has one major drawback. If you do not turn off the printer after work, then another person may connect to it and print unnecessary documents, wasting your ink and paper. It’s even worse if it’s your neighbor who decided to print a few offensive words addressed to you. If you are not ready to put up with the possibility of such an outcome, then you need to connect the printer by entering the SSID password. Your printer must have an LCD to do this.

    Go to printer settings. They are usually depicted as a key icon with a screwdriver or other logos that are similar in meaning.

Go to the printer settings by poking your finger on the LCD display on the icon with the image of the key

Select “Wi-Fi Settings”. The interface of such printers is created mainly in English.

Go to the “Wi-Fi Setup” menu.

Open the Wi-Fi Setup Wizard menu. This will then search for networks available in the coverage area. Select your network from the list.

After choosing a network, you will need to enter a password. An SSID password is a password that you once entered once to set up Wi-Fi and forgot about it. We’ll have to remember. Confirm the action by pressing your finger on the “Done” button.

Enter the password from our Wi-Fi network, press the “Done” button with your finger

After you enter the correct password, the Wi-Fi indicator on the printer panel will turn green. This will mean that you did everything right.

The Wi-Fi light on the printer panel is green when the action is correct

Connecting a Printer via USB

Before connecting the printer to the computer, make sure that the device is connected to the mains and turned on via the button on the external control panel. A standard USB cable usually comes with a printing device; it is rarely bought separately. Usually this wire is not very long, so the printer is placed close to the “machine”. When connected, the standard USB connector is inserted into the computer connection panel, and the connector on the other side is inserted into the printing device.

If you are very lucky, the computer system will automatically recognize the printer and configure it. In this case, your participation in the installation process is over and you can breathe out. In the case when the setup did not happen automatically, you will have to set up the work and synchronize the work between the printer and the laptop / computer yourself. Step-by-step instructions for dummies and advanced users:

  • We are looking for “Control Panel” through “Start” and select a category with a clear name. “Devices and Printers”.
  • In the pop-up window, top tab, click on the line “Printer Installation”.
  • Now a new window has appeared with two options: add a local / network printer. You need to choose the first option, due to the fact that the connection is via USB, without automatic configuration by the computer.
  • The next window opens, in which you need to select a port from the proposed options to connect the printer to the computer. In a huge list, look for such a line USB001 (virtual USB printer port) and press the active button “Next”.
  • In the next window that appears, you will have to select the printing device that you are trying to connect, or rather its model. Then we press “next” again.

Important! If you did not find your printer in the list of offered ones, then you will have to install the drivers manually using a disk (usually included in the kit) or by downloading from the Internet. To do this, you must click no further, but the “Have Disk” tab. A window appears where you must specify the path to the folder with the drivers. This can be the path to the drive or to the location where you downloaded them.

  • By clicking next, another window appears, where a choice is provided: use the current drivers or replace the current software. You must choose the second option. Click “Next”.
  • At this stage, the installation of drivers is in progress, setting up the connection of the printer to a laptop / computer.
  • In the process, a window will appear where you can enable or disable general access to the printing device. For local use, it is recommended to check the box next to the ban. Click “Next” again.

  • At the final stage, a window appears with a notification that the installation process for such and such a printer model is completed. In this window, you need to put permission next to: “Use this printer always”.

After that, you will see that the printer appeared in the device panel and now you can try to print several sheets.

Connection via WI-FI network

Now let’s consider the option of how to install a printer on a computer via Wi-FI. With this connection, steps 1-3 described above are repeated: “Start”. “Control Panel”. “Devices and Printers”. “Local Connection”. Further, the process of synchronizing the operation of the printing device and its connection are different:

  • In the emerged window for selecting a port for the device, you need to click “Create new”.
  • Two tabs will appear, the top one will be inactive, and the bottom “Port Type”. In the latter, select “Standart TCP / IP”. Press the button “Next”.
  • In a new window that appears, you will be asked to enter the device name and IP address. The device type will already be determined, you only need to enter your IP address and port name for authentication. There you can also check the box so that the drivers are installed automatically or not, then you will have to do it manually, just as described in the method of connecting the printer to a computer via USB. Press the button next.

After that, the process of installing the printer starts, during which you will also need to allow or deny general access to it.

How to connect a printer

The printer has long gone from the category of office equipment, difficult to connect, when you need to call a specialist in this field. In this article, we will consider how to connect a printer to a computer, to several computer devices via USB or by IP address. To do this, you do not need in-depth knowledge, usually for the installation process, it is enough to use the supplied drivers or automatic configuration. The general at the first stage is to install the cartridges, which always go to a new printer, and connect the printing device to the mains.

Multiple computers and one device

You can connect the device so that several computers can use it, for example, in an office, via Wi-FI. To do this, first of all, you need to enable free access. To activate it, as always, go to “Devices and Printers” from the main computer, which will always be the priority one, and select the icon of your already connected printer. Click on it with the right mouse button and select the tab for making changes. “Properties”.

After clicking, the settings window pops up, where you need the “Access” subsection. The network name of the device (model) is entered into the corresponding tab and access is given to all connected computers / laptops.

In this case, do not forget to put a confirmation checkmark in front of “Share this printer” and click “Yes” to save the changes.

In Windows 7 and higher operating systems, to connect the printer to the computer and for everything to work, you must additionally enable user access. To do this, you need to go to the “Network and Internet” subsection through “Start”, and then go to network management (it’s easier to enter through the icon on the external panel, which shows the connection to WI-FI). In the sidebar, select: “Change additional access parameters”. Two tabs with profiles will appear: a combined home / work and a separate general one. You need to do the following in both subsections. In each of the subcategories, you must enable network discovery and check the box next to: “Enable sharing for network users”.

Now, just below, find the line “Shared with protection” and put a checkmark in front of it.

After that, you can use the printer on several computers, just do not try to print at the same time, otherwise the system will freeze.

How to connect a projector to a laptop: step by step instructions

Laptop and projector are made for each other. After all, from a small laptop you always want to get a huge image displayed through a projector. How to connect it quickly and without special settings. in our workshop

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Displaying an image from a laptop to a projector is not difficult at all if you make some preparations in advance and take care of a special interface cable. Most modern laptops have a standard HDMI connector, which will work just fine with a regular HDMI cable. This is currently supplied with any consumer electronics. However, you should still make sure of this by looking at the left side of the laptop case (for most models, the HDMI connector is located there). In some devices, the video signal is output through the mini-HDMI connector and even micro-HDMI, which is due to the small thickness of the case.

Accordingly, to set up a projector on a laptop, you need a mini-HDMI to HDMI or micro-HDMI to HDMI cable. The latter is also used to connect an action camera (including a GoPro) to a TV. When buying, you should also think about the required cable length. For example, if the projector is to be mounted on a ceiling, the cable must be at least 2.5 meters long.

If a cable connection is not possible, you can connect the projector to a laptop using a wireless Wi-Fi connection. But for this it is necessary that the projector itself be equipped with a Wi-Fi module, or you need to connect a special Wi-Fi dongle to the projector via the HDMI connector. But it is worth remembering that this device is powered via the USB port available in the projector. We will tell you more about this below.

How to connect a projector to a laptop via HDMI

As you know, the HDMI interface allows you to connect devices “hot”, i.e. already on. But we do not recommend doing this, because there is a high probability of static charge from clothing to disable the ports of the devices. Therefore, before you insert the plug into the connector, remove the charge from yourself by touching something metallic and massive with your hand. After that, connect the cable to the laptop and the projector, and then turn on the power of both devices.

A laptop is, in general, an ordinary PC with a built-in monitor. By default, the video system displays the image on it. At the same time, either a video card built into the processor is used, usually for working in office applications and a browser, or a discrete (separate) one, if the laptop is equipped with it, which is used in 3D games.

The system in the laptop itself determines which video card should be used, depending on the type of load. The built-in video card is usually used to display the image on the projector. Accordingly, its performance will be significantly lower than discrete. This should be taken into account when broadcasting images of games to the projector and, if necessary, in the proprietary utility from the video card, forcibly indicate which video card to use.

In order to enable the transmission of video from the screen to the projector in Windows 10, you need to enable either the use of multiple displays in the OS settings, when a copy of the laptop screen will be displayed on the projector canvas, or simply use the projector as an external monitor. In the latter case, the image on the built-in display will not be displayed. But as soon as you disconnect the HDMI cable or turn off the projector, the image transmission to the built-in monitor will be restored again.

To activate the transfer of the image to the projector, go to the menu “Start | System | Display | Multiple Displays ”and click the“ Discover ”button. After the laptop detects the connected projector, you will be prompted to use either a scheme with image duplication, or select one of the devices as the main one. In most cases, the scheme with duplication is the most optimal, but if you watch, for example, a movie, it is better to extinguish the image on the built-in display.

There is also a faster way to display images from a laptop to a projector. To do this in Windows 10, use the WinP keyboard shortcut. In this case, a vertical menu curtain will appear on the right side, where you can immediately select the type of image output to the second display or projector. Here you will see “Computer only” and the image will not be output to the projector; “Duplicate”, then a copy of the screen will be displayed both on the computer screen and on the projector; “Expand”, while the desktop will extend to the projector, the right will be shown through the projector, the left on the laptop screen, “Projector only”, so everything that happens on the screen will be displayed only on the projector.

It should be noted that most laptops have a special function key that allows you to quickly switch to displaying an image through a projector. It is activated by simultaneously pressing Fn F1 (display | monitor) on the keyboard. Different manufacturers may assign this key to their own buttons.

Displaying the image to the projector via Wi-Fi

On a Windows 10 laptop, go to Start | Parameters | System | Display ”and on the right side under“ Multiple displays ”click on“ Connect to a wireless display ”. A vertical shutter with the “connect” menu and a list of detected devices will appear on the right side.

In our case, this is Samsung 6 series (49), but to connect to a projector, a corresponding display device, for example, a Wi-Fi dongle, will appear in this list. Click on the selected model, then on the wireless device itself, agree to the connection request. It should be noted that the connection may not occur on the first or even on the second attempt, since the computer needs time to transfer the signal encryption keys to the dongle. But after it is connected to the laptop via WI-FI, you can broadcast the video even from another room.

Add a printer to Windows 10

If the automatic diagnostics did not help or the printing device does not appear at all in the list, you can try to add it manually, for older models in Windows 10 there are additional detection options.
In the first case, you need to click on the notification icon, select “Options”.

You can press the “Win I” keys, then select “Devices”

How to connect a printer to a Windows 10 laptop

After upgrading to Windows 10, many users are faced with problems with their printers and all-in-one printer, which the system does not see, does not recognize, or they do not print as they did in the previous version of the operating system. If you have a similar situation, then we will consider several additional methods that can help fix the problem.

Installing drivers with Windows 8

If, after a thorough search, the driver is not found, then one thing is obtained, either the manufacturer has not yet released it, or its high-quality work on the new Windows 10 operating system has not yet been ensured.
Then it remains only to try to find and install firewood for the previous version of the system. Windows 10 has backward compatibility with Win 8 and 7. Microsoft officially confirmed that if drivers work on Windows 7 and 8, they will work with Win 10. Adding firewood from previous OSs can solve the problem.

You will have to go to the manufacturer’s website again, look for a driver for Windows 8 by the model name, download and install it on Windows 10.

“Printers and scanners”.

Click the “Add a printer or scanner” button and wait, perhaps Windows 10 will detect the device and the drivers for it will start to be installed automatically, if there is an Internet connection, it may not be found.

In the second case, you will need to click on the item “The required printer is not in the list”, it will appear under the search progress indicator. It will be possible to perform the installation using other parameters: specify its address in the network, mark that it is already old (in this case, the system will search for it with the changed parameters), add a wireless printer.

How to manually install a printer driver on Windows 10

Go to the official website of the manufacturer of your device, there you need to find the section “Support” / “Support”, and there are available drivers and download them to your computer. Before starting the installation, it is recommended to go to the “Control Panel”. “Devices and Printers”, if your printer is detected there, but does not work, then you need to right-click on it, click “Remove” and wait until all components are removed from the system After that, run the installer.

Information from printer manufacturers on Windows 10 support

HP (Hewlett-Packard) guarantees that most devices will work. Those that worked on Windows 7 and 8.1 will not need to be updated. If you encounter problems, you can download the driver from the official website for Win 10. The HP website has instructions for solving problems with the components of this manufacturer in new operating systems.

Epson promises support for printers and an all-in-one printer in Windows. The required drivers for the new system can be downloaded from their official website.

Canon says most printers will support the new operating system. Firewood can be downloaded from the office. site by selecting the desired model.

Panasonic promises to release drivers for Windows 10 in the near future. Xerox writes about the absence of problems with the operation of their printing devices in the new OS.

Connecting wires

Now most printers and multifunctional devices from Canon are connected to the computer in the same way, so further instructions can be considered universal. The first step is to connect all cables, install drivers and set up printing equipment.

    Unpack the printer and install it in a convenient place, while starting up the laptop, as you will need it later to connect. In the kit, find a USB-B cable that plugs into the corresponding port on the back or side of the printer itself. An image of what this wire looks like you see below.

Connect the other side of the standard USB cable to the laptop, and then connect to the printer and power, but do not turn it on yet.

Once connected, turn on the printer and wait until the computer detects it. This may not happen, since the drivers were not downloaded automatically, but we will talk about it in detail in the next step.

Print setup

In most cases, you can skip this step because the new printer you just purchased should print fine. However, if you are faced with the fact that the content on the sheets is crooked or some areas are missing, it may be worthwhile to calibrate the equipment. This is done using built-in software that is installed on the computer along with the drivers. Our guide will help you sort out the general settings and get correct printing.

Setting up network printing

The final step in connecting the printer is to share the local area network. It is interesting for those who plan to use several devices to work with the printer, but do not want to reconnect cables every time or carry a laptop to another room. The user will need to allow general access to the device in the operating system, configure the local network there, performing all this on the main computer.

When it comes to printing via the Internet, for example, when the printer is connected via Wi-Fi or via a router, the principle of setup changes, as does the entire connection procedure. For users with a similar type of equipment, we have special instructions on our website by clicking on the following heading.

Installing drivers

Installing drivers is an important step when connecting a printer, because without this software, printing simply won’t work. Windows 10 is characterized by automatic receipt of drivers, which starts immediately after the printer is detected. If you see a notification that it was connected, but the drivers have not been installed, do the following setting.

Go to the Printers & Scanners section in the left pane.

Among the list of settings, find “Download via metered connections” and check the box.

If this method does not work for you, because the printing equipment is simply not detected or the driver still does not download, you should use the other options available. Enter your printer model in the search on our website and find the appropriate material. If you don’t have one, you might find the general manual or the one dedicated to Canon’s generic driver suitable.

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Interaction with the printer

If this is your first time purchasing a printer and connecting it to your computer, you may find it difficult to complete some common tasks. Our other materials, which are just intended for novice users, will help to deal with this.

In the near future, it will be necessary to maintain the device: refuel it, clean the printheads or the cartridge. Almost all of this can be done independently or using software tools, so also pay attention to these thematic guides.

Instructions for setting up printer printing on a laptop

Even if you have installed the drivers and Windows recognizes the all-in-one printer, things may not always work right right away. It is possible that your printer is not used as the default device, so documents are not being printed. You need to configure the printer to print from a laptop via Wi-Fi.

Click the “Start” button and go to the “Devices and Printers” section. If the checkbox is checked in front of the Microsoft Document Writer virtual printer, you will not be able to print anything. Select your physical all-in-one printer, right-click on its name and select the “Use as default” option.

A green checkmark should appear in front of the device name. Now this printer should handle all your documents that you send to print.

You may also need to share printing so that all users on your local network can use the printer. How to do it:

  • Click the “Start” button and open the Control Panel.
  • Go to the “Printers and Faxes” section.
  • Select the printer used by PCM and in the list that appears, click on “Properties”.
  • In the “Access” tab, set the “Shared access” option.
  • In the “Security” tab, check the “Print for all users” checkbox.

It is important to remember that most router models need to be rebooted after connecting the printer via a cable. Otherwise, the device may not be recognized by the local network.

Manufacturer software

As mentioned above, Windows will not be able to correctly detect most of the connected peripherals without installing special drivers. It does not depend on the version of the operating system. even in the convenient and advanced “Top Ten” driver for an all-in-one printer, especially wireless. Basic software not included.

Despite the fact that 2020 has come and optical drives are almost never used, all-in-one printer manufacturers continue to complete them with a disc with drivers and related software to make it easier to use the device. In addition to drivers, which are needed in any case, many brands develop their own utilities for initial image processing, quick scanning and printing, as well as for setting up a connection.

If your laptop is not equipped with an optical drive, such software can be downloaded from the official website of the printer manufacturer. The URL is usually indicated on the box, in the accompanying documentation, and in the warranty card.

Usually, after installing the drivers, a reboot of the operating system is required. Only then will Windows be able to detect the all-in-one printer. The next thing to start is the connection wizard that comes with the printer. The interface of this program is user-friendly and adapted for a “very beginner” user, so even a ten-year-old child can handle setting up a network connection.

The problem is that not all all-in-one printer manufacturers create such software. Whales like Canon, Epson or Brother definitely have the necessary programs. Simpler brands may not have such software. In this case, you will need to configure everything manually.

Connecting the printer to a laptop via a Wi-Fi router

Connecting a printer to a laptop via Wi-Fi is much more convenient than using the traditional method: the devices are not connected with a cable and can be freely moved around the apartment (at least a laptop). Contrary to the fears of novice users, connecting a printer via Wi-Fi to a laptop is no more difficult than using a cable.

In this manual, let’s look at how this can be done and what “pitfalls” to pay attention to in the process of setting up the equipment.

Connecting all-in-one printer via Wi-Fi to a laptop, via connecting to a router via USB

In some cases, it is more convenient not to connect the printer to the laptop via WI-FI, but to connect it to the router with a cable. for example, if it is not equipped with a wireless module or in this mode there is a hardware conflict.

The method also has disadvantages: the router or access point must be equipped with a USB port, to which you need to connect an all-in-one printer cable. at one end USB type A (square, inserted into the router), at the other USB type B (trapezoidal, inserted into the printer).

As a rule, in this case, you also need to run proprietary software, which can be called Printer Setup Utilty or USB Printer Controller. depending on the brand. If you connect everything correctly and follow the prompts of the Connection Wizard, there will be no problems.

WPS connection

This is the name of a special communication protocol created to quickly connect equipment. For correct configuration, the technology must be supported by both the printer and the wireless router serving the local home network. The principle is simple: two devices exchange signals and establish communication using built-in encryption keys. You do not need to enter any passwords. Everything is very simple and straightforward, but it is done in a few seconds.

Read the instructions first to find out exactly how WPS is activated on the all-in-one printer. It can be either a single button or a combination of buttons for controlling printing or a menu item. After you activate the readiness to connect to the router on the printer, the Wi-Fi indicator should blink, or change the color to another. After that, press the WPS button on the router for a couple of seconds.

If the connection is successful, the laptop will display a message that it has found a new device and will try to find drivers for it. If you have already installed them from disk, in a minute or two the all-in-one printer will be ready to print.

What to do if the laptop does not see the printer

If the laptop does not see the printer via WI-FI, then the reason is most likely the typical mistakes that the user makes. These include:

The password (SSID of the LAN) was entered incorrectly, so the printer cannot connect to it.

  • The button was pressed at the wrong time to establish communication via WPS.
  • Printer drivers are not installed or the wrong version is used.
  • The router or laptop has not been restarted after installing the drivers and connecting the printer.
  • Wi-Fi is not activated on the router or printer.
  • The connected printer is not set as the default print device.

All such problems occur due to the user’s carelessness and can be easily eliminated if you pay attention to this. Slightly tricky if you are using a broken cable to connect to your router that has no obvious signs of damage.

The only way to be sure if this is the problem is to use a similar wire that is guaranteed to work.

It is also possible that the USB port simply does not work in the router. To check its functionality, you can use a USB flash drive with recorded files, which will be displayed as a device from the network environment. If the port is not working, the drive will not be displayed.

A complex type of problems that not every user will solve. if it is set in the settings of the router that only certain devices can connect to it, which are filtered by MAC addresses. In this case, you need to add the Mac address of the printer to the list of allowed ones. If you are not interested in such excessive security and such settings were not made by you, you can reset the settings through the router management menu.

To do this, in the address bar of your browser, enter one of the following addresses., or As a rule, the login and password are the same. admin, in lowercase letters. Modern routers usually have a separate menu item. “Reset Settings” or Reset Settings.

You will need to configure the router again, but to connect to most providers, this is done in a couple of clicks. In any case, it’s faster and easier than “dancing with a tambourine” with entering the Mac address for each new device on the network.

SSID connection

This method involves entering a password to connect to the local network. An exception is if your home local network is not password protected. We do not recommend leaving it in this state if you live in an apartment building. in this case, anyone can connect to your router and download whatever they like, creating an additional load on the network.

In addition, an advanced user will be able to connect to a printer in this way and, for a joke, send unnecessary files to print. Agree, it is a little scary when, late in the evening, the all-in-one printer prints a sheet of paper with the text “The revolt of the machines has begun! Death to men! “.

Password entry is possible only on a device equipped with an LCD screen. In most cases, the connection algorithm is approximately the following:

  • Go to printer settings and find the section with Wi-Fi settings.
  • Select the option “Set up a wireless connection”.
  • Find your local network in the list of found.
  • When prompted to enter the password, considering upper and lower case letters.

If done correctly, the wireless indicator should be green. Otherwise, the color will be different or the LED will flash, indicating a connection error.

Features of Wi-Fi Printers

Most of the printers do not communicate with the laptop “directly”, but via a local area network using a router or access point. If you have an Internet connection at home, then most likely you already have such equipment. Otherwise, you will need to additionally configure the laptop so that it can distribute Wi-Fi and the printer can connect to it.

Regardless of the connection method, Windows will need drivers for this operating system to correctly recognize the printer and give it the correct commands. The same applies not to a simple printer, but a multifunctional device (all-in-one printer), that is, a “combine” that combines the functions of a printer and a scanner.

The cost of a printer equipped with a wireless module is not much higher than similar models on which such a module is not installed.

If there is a choice about which model to take, it is better to opt for a wireless one. It will be possible to send a document for printing from any device in the local network. not only a laptop, but a stationary computer, and if configured correctly, even from a tablet or smartphone.